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Online Compliance Management System for Health, Safety and Environmental Law

“SpotOn” is a new generation online, interactive compliance management system, which is delightfully easy to use. It enables organizations to easily identify what they must do to maintain full compliance with all applicable health, safety and environmental laws (“HSE laws”) and to manage the task necessary to achieve and maintain full compliance. The content is written by specialist lawyers and experts who are available to support users.

The system is organized around business activities so that users don’t need any legal knowledge to identify what they must do to comply.

The content includes continuously updated legal texts and plain language explanations of what must be done to comply with legal and other requirements when undertaking each business activity. SpotOn can generate up-to-date ISO 14001/ OHSAS 18001 compliant legal registers and HSE registers at any time. However its real value is that it will help you to protect your colleagues and our planet, will dramatically reduce the risks to your organization, and will help you sleep better at night!

Subscribers pay an annual subscription for each site and may then give an unlimited number of users access to a secure internet site.

Get to know the SpotOn system

The SpotOn system is far more than a means of producing a legal register - its real value lies in the reduction in environmental and business risk, and the peace of mind that it offers.

  • Easy to use

    Using SpotOn is easy and intuitive to use and the search facilities enable you to find precisely what you need to know. First read the plain English explanations and then access the relevant sections of the legislation with the click of a mouse.

  • Peace of mind

    Contravening the law may result in huge financial and reputational risks. A SpotOn subscription buys peace of mind because you know that a team of experts are monitoring changes in legislation, notifying you and updating your system so that you always have access to the correct information about your organization’s legal responsibilities and risks.

  • Saves time and money

    The initial set-up costs are soon recovered through lower recurrent costs. Internal and external audits can be done faster and cheaper, we can keep you updated for a fraction of what it would cost your organization to do it yourself and if you don’t understand anything a specialist lawyer will explain it to you for free!

  • Reduces business risk

    SpotOn dramatically reduces the very significant risks associated with non-compliance. Users can identify what they need to do to be compliant before they act. The organization can use the compliance management tools to identify what it must do to achieve compliance and to track the implementation of compliance measures.

  • Educates staff

    Ignorance of the law is one of the main causes of non-compliance. SpotOn users soon gain a good understanding of how to comply with the legal and other requirements that apply to them. SpotOn also enables an organization to prove that it has complied with its legal duty to take reasonable measures to educate its staff about their HSE responsibilities.

  • Protects staff from personal liability

    SpotOn gives the directors, managers and employees of an organization the knowledge and tools they need to protect themselves from being held personally liable for breaches of environmental laws by the organization.

  • Unlimited Users

    We don’t charge for additional users because the more of your people that know what to do to comply the safer it is for your organization, your people and our planet.

  • Accessible on mobile devices anywhere

    SpotOn can be accessed on smart phones, tablets and any devices with internet access.

  • Secure and stable

    All communication is encrypted (using SSL) and SpotOn is hosted by a commercial datacentre with extensive back-ups and alternative power sources.

  • Tells you precisely what you need to know

    Undertaking a single business activity may require compliance with several different national, provincial and municipal laws, and other requirements, simultaneously. Simply select one of your organization’s business activities, where it happens, and what you are concerned about, click search and SpotOn will tell you all you need to know to achieve full compliance with legal and other requirements. It couldn’t be easier.

  • Expert explanations in plain language

    SpotOn explains in plain English exactly what must be done to comply with all HSE laws when performing each business activity on a site. SpotOn’s legal commentaries are written by attorneys at the leading specialist HSE law firm, Cullinan & Associates Inc. and they are available to clarify anything that you don’t understand.

  • Always up-to-date

    Laws are continuously changing. We monitor changes in all relevant legislation, update the information in SpotOn and notify you of important changes. This gives you the peace of mind of knowing that what you read in SpotOn is up to date.

  • Overview of HSE risks and impacts

    SpotOn gives you a complete overview of your whole business by graphically displaying all your business activities, where they occur on your site, the aspects/hazards associated with each of them, and the impacts/risks that they may cause. Each of these is linked to the relevant legal and other requirements

  • Legal registers

    The legal register explains the law that applies to each activity on your site and the legal risks of non-compliance. Defined terms and the actual text of the relevant sections of the legislation are instantly available.

  • Plans, Action lists and Checklists

    Users can plan and monitor compliance actions by creating and scheduling tasks. “To do lists” ensure that managers keep abreast of actions required to remain in compliance. Users can attach photos and documents as proof that they have taken the necessary corrective actions. We can also create tailored legal compliance checklists to audit compliance with permits or other requirements.

The people behind SpotOn

  • Cormac Cullinan

    Cormac Cullinan

    Director

    Cormac has overall responsibility for client and partner relations, business development and innovation. Cormac is a leading environmental and green business lawyer with more than 20 years experience gained in more than 20 countries. He is dedicated to supporting clients to create the safer, healthier, and fairer world we all want by giving them affordable access to the finest expertise and cutting-edge tools. Read more

  • Sarah Kvalsvig

    Sarah Kvalsvig

    Expert Advisor and newsletter editor

    Sarah is an experienced attorney who has practised exclusively in environmental and health and safety law since 2005.  She has advised clients in a wide range of sectors and enjoys working with them to translate complex legal obligations into clear, practical steps to compliance. Sarah is also responsible for editing the monthly newsletter. Read more

  • Gregory Daniels

    Gregory Daniels

    Expert Advisor
    (environmental and health and safety law)

    Greg is a specialist environmental and health and safety attorney with more than 10 years of experience. He provides specialist advice and support to clients and is responsible for ensuring that the legal content of the areas that he manages is of the highest quality and for identifying the implications of legislative changes in these areas. Read more

  • Melissa Groenink

    Melissa Groenink

    Expert Advisor
    (environmental and health and safety law)

    Melissa is an environmental and planning law attorney with 6 years’ experience in the field which includes conducting environmental legal compliance audits, and preparing legal registers. She has degrees in both science and law, and is member of the management committee of the Western Cape Branch of the International Association for Impact Assessment (SA). Read more

  • Hercules Wessels

    Hercules Wessels

    Client Advisor and legal content

    Hercules is a qualified attorney providing advice to individual and corporate clients, drafting and responding to appeals against environmental authorisations, undertaking due diligence studies, identifying legal risks, conducting environmental legal compliance audits, drafting legal registers and assisting with litigious regarding environmental-, administrative- law and information law. He is also a member of the Environmental Law Association and a Youth Ambassador for the Global Alliance for Rights of Nature. Read more

  • Jodi Vlok

    Jodi Vlok

    Legislation Updates, Newsletters and Admin

    Jodi joined the SpotOn Systems team in January 2016. She assists behind the scenes with monitoring legislation updates, data capturing into SpotOn Systems as well as the Indigo platform, sending out our newsletters and ad hoc admin duties. Read more

  • Nicholas Spagnoletti

    Nicholas Spagnoletti

    Nicholas is an experienced software developer. He graduated from UCT with an humanities degree in 2000. While studying he worked for his father’s sofware business and began his PHP career by doing the company website. He gained more experience as a web developer at the .com era sports website Sportal before joining Edward full-time at Nitric in 2001. Since then he has worked on hundreds of projects of all sizes. The bulk of work has been in designing and implementing business operations systems for other small-to-medium enterprises. Currently developing mostly in Python.

Frequently Asked Questions

Does SpotOn comply with the latest international standards?

Yes. SpotOn has been designed to meet the requirements of standards such as ISO 14001: 2015 (environment) and OHSAS 18001 (occupational health and safety). Updated legal compliance requirements are provided for every activity at each location on every site.

Why doesn’t SpotOn look like other compliance management platforms?

SpotOn has been designed by experts to be clear, intuitive and incredibly easy to use. It enables you to access all you need to know from all source documents in one place making complex spreadsheets and huge legal registers obsolete.

Why should we subscribe to SpotOn when money is tight?

SpotOn will reduce your compliance costs and protect you against the very significant financial and reputational risks associated with non-compliance. The annual subscription fee is a fraction of what it would cost a business to keep itself abreast of legislative changes and get compliance advice from expert attorneys and consultants. Subscribers save time and money every year because everyone in the organization can find the answers they need quickly and easily and both internal and external audits can be done faster and cheaper.

What training will we need?

SpotOn is so easy and intuitive to use that most users won’t need any training at all. However we provide free training and support on-line or by telephone and training sessions can be arranged with your advisor.

Can we get advice on what we must do to achieve full compliance?

Your dedicated client advisor will either provide the advice that you need or find an expert who can. Clarification about the content of SpotOn is free but if you need expert guidance about how to solve a specific problem we will give you a quotation.

We don’t have a list of all our organization’s environmental aspects and impacts / health and safety hazards and risks. Can we still subscribe?

Yes. We can conduct a telephone interview to identify the legal requirements that apply to your business. However if you want to comply with standards like ISO14001 or OSHAS 18000 these need to be linked to specific aspect and hazards. Contact us if you would like us to find you a consultant to prepare these registers for you.

If we subscribe to both the environmental and the health and safety modules will they be integrated?

Yes. We can conduct a telephone interview to identify the legal requirements that apply to your business. However if you want to comply with standards like ISO14001 or OSHAS 18000 these need to be linked to specific aspect and hazards. Contact us if you would like us to find you a consultant to prepare these registers for you.


Recent SpotOn News Snippets

ADDITIONAL NOTICES - MARCH

2020-03-31

Additional notices published during March 2020.

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NOMINATION OF CANDIDATE TO SERVE AS A PART-TIME REGULATOR MEMBER FOR THE NATIONAL ENERGY REGULATOR OF SOUTH AFRICA

2019-07-22

The Minister of Mineral Resources and Energy published a notice on 22 July 2019 inviting nominations for suitable candidates to be appointed as Part-Time Regulator Member for the National Energy Regulator of South Africa (‘NERSA’).

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DRAFT BIODIVERSITY MANAGEMENT PLAN FOR THE AFRICAN PENGUIN

2019-10-18

On 18 October 2019, the Minister of Environment, Forestry and Fisheries published a notice under the National Environmental Management: Biodiversity Act 10, 2004 (‘NEM:BA’) inviting members of the public to comment on the draft Biodiversity Management Plan (‘BMP’) that aims to halt the decline of the African Penguin.

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DRAFT COMMERCIAL DIVING REGULATIONS – AVAILABLE FOR PUBLIC COMMENTS

2020-02-21

On 21 February 2020, the Minister of Employment and Labour published Draft Commercial Diving Regulations (‘the draft Regulations’) under the Occupational Health and Safety Act No. 85 of 1993 for comment.

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DRAFT NATIONAL PORTS AMENDMENT BILL

2019-07-11

The Department of Transport published the draft National Ports Amendment Bill (Amendment Bill) for public comment. The Amendment Bill proposes, among other things, to amend the provisions of the National Ports Act, No. 12 of 2005 (‘NPA’), that deal with the independent ports regulatory body (the Regulator).

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NOTABLE JUDGMENT: SCA DECLARES PETROLEUM EXPLORATION REGULATIONS INVALID

2019-07-04

On 4 July 2019 the Supreme Court of Appeal ("SCA") ruled in favor of anti-fracking activists group Treasure the Karoo Action Group ("TKAG") and set aside the Regulations for Petroleum Exploration and Production, 2015 ("Petroleum Regulations") made under the Mineral and Petroleum Resources Development Act 28 of 2002 ("MPRDA").

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NATIONAL WEB BASED ENVIRONMENTAL SCREENING TOOL- EIA

2019-07-05

The Minister of Environment, Forestry and Fisheries published a notice on 5 July 2019 that all applications for environmental authorisation (EA) in terms of the National Environmental Management Act must be submitted with a report generated from the national web based environmental screening tool (NWBEST).

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UPPER VAAL WATER MANAGEMENT AREA: PROHIBITING AND LIMITING WATER USE

2019-10-13

On 13 September 2019, the acting Director-General of the Department of Water and Sanitation published a notice limiting and prohibiting the use of water from the Upper Vaal Water Management Area, for the period of 1 October to 31 November 2019.

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WATER AND SANITATION EMERGENCY PROCUREMENT COVID-19 DISASTER RESPONSE DIRECTIONS

2020-04-15

On 15 April 2020, the Minister of Human Settlements, Water and Sanitation (‘the Department’) published the Water and Sanitation Emergency Procurement Covid-19 Disaster Response Directions (‘the Directions’) under Regulation 10(8) of the Regulations issued in terms of the Disaster Management Act, 57 of 2002.

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Our office

18A Ascot Avenue, Kenilworth, Cape Town, 7708

Tel: +27 (0) 21 671 7002
Fax: +27 (0) 21 671 7003
Email: info@spoton-compliance.com

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So contact us for a no-obligations conversation – and discover how our platform and process could transform the way you work.



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